Career > Achieving Goals > For a Paperless Office – 5 Free Online Organization Tools

For a Paperless Office – 5 Free Online Organization Tools

These free online organizational or software productivity tools will help you create a paperless office, which will reduce waste and save money.

Plus, here are tips for making the most of these online organizational tools – some of which may surprise you.

But first, a quip: “The technologies which have had the most profound effects on human life are usually simple.” ~ Freeman Dyson.

Mr. Dyson was right. These five online organization tools are all simple, easy to use, and highly effective for creating a paperless office. The tips will help you save time and money, get organized, and be more productive. If you need some hard-core online organizing, check out Paperless: Real-World Solutions with Adobe Technology.

And, here are tips for using these five free organization tools online…

Create a Paperless Office With Online Organizing Tools

Technology is evolving rapidly, resulting in information overload and technophobias for many.  While we often blame technology for making life more complicated, there are many ways that technology can be used to make life and work simpler. There’s no need to waste money on expensive software to help you be more productive when there are wonderful user-friendly tools available online for free. You can use these to create a paperless office and access your information from home, work, or from your laptop or netbook at Starbucks.

Teaux Deaux to create a “to do” list

This wonderfully simple application offers a bare-bones To Do List.  Teaux Deaux (a French word play on “to do”), allows users to list action items for one week at a time, with additional space to list future action items.  Drag and drop items to move them within a single day or from one day to another as priorities change. This online organization tool reinforces the idea of keeping life simple by allowing a limited number of action items each day and showing only a week at a time.

Gmail to keep your emails organized

This free email application from Google has so many wonderful features that it’s impossible to list them all here.  Use gmail to manage your emails easily by creating and assigning labels, searching for emails by label or keywords, creating filters to handle specific emails in specific ways, and importing emails from other email accounts so you can view, reply, and store all of your emails in one place. Could there be a better online tool for organizing or decluttering a paperless office? And, the folks at Google are always coming up with new features to make gmail even better.

Blogger to track your goals and plans

Even if you don’t want to publish a blog, Blogger is a great tool for creating an online, paperless journal.  Use it to keep track of progress towards goals, tracking your moods or activities, journaling your thoughts, and much more.  Create keywords or tags to make it easier to retrieve information on specific topics and chronicle changes over time.  If you want to be really creative, Blogger also allows you to include images and hyperlinks to other sites of interest. You can keep your journal away from prying eyes by setting the privacy settings so that your blog is only visible to you.

Google Documents to stay organized online

If you use more than one computer, you know what a chore it is to buy and maintain multiple versions of your software on each computer.  Google docs offers a functional suite of productivity software packages that are compatible with several Microsoft Office products.  Use Google docs to create text documents, spreadsheets, presentations, and forms. You can quickly and easily create a paperless office with this free online organizational tool.

To learn how decluttering affects your income, read How Decluttering Decreases Financial Debt.

MindMeister to create and organize mind maps

This free mind-mapping tool unlocks creativity by allowing users to brainstorm and develop ideas in free-flowing ways.  Want to take your writing, home improvement, or business project to the next level?  Ditch that old fashioned outline and use MindMeister to give online mind mapping a try!

Chosen carefully, productivity software or online organization tools don’tt have to be complicated or expensive.  Don’t worry if you’re not a computer geek, each of these tools is very user-friendly and fun to use.  You’ll be simplifying your life and getting more done in no time!

Written by Sydney Tyler Thomas, a writer and small business owner living in Virginia. She is author of The Joy of Soulful Knitting: Reflections on the Art of the Craft. You can also visit Sydney at her blog, New Calling.

Sydney also wrote Feeling Overwhelmed, Too Much to Do? How to Manage Time Effectively for Quips and Tips for Achieving Your Goals.

If you have any thoughts or questions on creating a paperless office or using these online organization tools, please comment below.


Need encouragement? Get my free weekly "Echoes of Joy"!

* indicates required

Leave a Reply

Your email address will not be published. Required fields are marked *